Instructions for Submission for New Students

Starting academic year 2021-2022 the University will require the COVID-19 and Flu immunizations.  Please go here for more information

Note: If you have already submitted your main immunization records and wish to add new records (such as flu shots, new immunizations (including COVID-19 vaccine) new lab work, etc. please go here.

The University of Pennsylvania requires all incoming full-time and all students living in campus housing to be compliant with these requirements. Students will submit this information via a secure website.

The deadline for submitting immunization records for incoming Fall 2021 students is July 1, 2021.

Before beginning, you must have an active PennKey.
For PennKey Setup instructions, go to www.penn10.info.

Important: If you receive a message stating that you are not yet in the database, please try again later. If this persists please contact our office at vpul-immun@pobox.upenn.edu.

Step 1: Complete the first 3 online forms

  • Go to https://shs.upenn.edu
  • Log in with your PennKey, password, and birthdate
  • Click on FORMS and complete the following forms (you might need to have a parent or someone who knows your medical history next to you while you answer the questions.
  1. Notification of Privacy Practices
  2. TB Risk Screening
  3. Health History

Step 2: Contact your medical provider

  •  Print out a copy of the immunization worksheet (non-healthcare students), or  immunization form (healthcare students). Ask your medical provider for a copy of your full immunization records. Your provider should use the Immunization form to provide a clearer picture of your immunization records prior to completing step 3.

Step 3: Complete the online Immunizations Information

  • Go back to https://shs.upenn.edu.
  • Log in with your PennKey, password, and birthdate.
  • Click on FORMS and choose Immunizations Page.
  • Enter your past immunization information into the electronic form, using your Immunization form as a guide. Proceed immediately to Step 4.

Step 4: Submit your immunization documents 

  • Scan or take high-resolution photos of your signed Immunization Worksheet and other immunization records (please make certain the copy is legible and right side up).
  • Enter your COVID-19 Vaccine information and upload your record here by clicking the “Enter My COVID-19 Vaccine Information” button on the ‘Home’ page.
  • For all other immunization records, go to “Forms and choose Immunizations Page” to enter the information and upload your records.
  • When you are finished, click the button “Submit Final.”
  • If you have any problems, please contact the Immunization Compliance Office.

For your medical privacy, do not email records to us. To comply with United States HIPAA regulations, we will communicate with you about your records through Secure Message. Go to https://www.vpul.upenn.edu/shs/securemessaging.php for instructions on Secure Messages. If you don’t have access to this system yet, please call 215.746.3535.

Downloads:

Non-Healthcare Students:

Immunization Requirements

Immunization Form

Healthcare Professional (HCP) Students:

Immunization Requirements

Immunization Form

 

Penn Key information